HIPAA-compliant hosting and features are available as an add-on. Easy-to-use sample management software for any size lab. Sample Inventory Tracking. Take a tour of Sample Manager! Learn more about the features and capabilities of Sample Manager with an interactive tour.

Sample Manager Pricing Starter Perfect for labs wanting to track samples and their freezer storage. Professional Ideal for labs capturing experimental data and documenting work via ELN and workflow. Secure Cloud Hosting Includes 64GB of storage.

Software Validation Installation Qualification, Operational Qualification, Process Qualification and a staging server are offered as part of our Software Validation package.

Sample Manager Frequently Asked Questions Does Sample Manager come with support services? Does Sample Manager integrate with other applications? Misidentified specimen samples create a serious risk to patient safety and can result in misdiagnosis or incorrect treatment.

A successful sample tracking system will provide relevant personnel at any point in time with information on:. Misdiagnosis is the primary concern of most healthcare professionals and is often attributed to samples which have not been labelled correctly.

Mislabelling or mishandling of samples leads to stress and can result in additional testing being required causing huge delays in treatments and increasing costs. A mislabelled and unidentified sample could lead to the wrong treatment or even no treatment at all.

In many sample testing laboratories samples are still labelled by hand, which can lead to several common problems including a lack of transparency across the system, or difficulty finding where the sample is at in a particular point in time. As instantaneous data retrieval is at the heart of the healthcare system, an inability to identify and comment on the status of a specific sample can cause communication issues, as well as delays in the completion of the testing process.

Peak Technologies can audit your facility to gain insight into your current sample tracking system, so we can recommend steps you can take to improve it. Barcode-assisted sample tracking can automate the data capture process, which improves the accuracy of your data whilst speeding up day-to-day tasks.

Reduce the risk of misidentifying samples with our proven solutions for labelling and positively identifying patients. Give your lab staff the equipment they need to tackle their workflow and volume with our internal infrastructure solutions from Zebra.

You may wish to look at your sample tracking system yourself to pre-emptively identify those areas which may benefit from upgrading to barcode technology. Each step in the sample diagnosing process is a complex challenge and requires a high level of accuracy.

Peak Technologies supplies full-scale bespoke sample tracking solutions, designed to suit the needs of your laboratory. The most common solution to sample tracking is using a barcode system to track each sample and ensure information stays within the central database.

There have been recent developments in the realm of Radio Frequency Identification RFID technology, which we also champion for use in sample tracking, thanks to its non-contact scanning capabilities. RFID tagging is an ideal solution for tagging in a clinical environment, as it allows for non-contact data retrieval and amendment.

This reduces the margin of human error more than barcode labelling does, as even though barcodes are primarily an automatic technology, they still require human scanning and categorisation. Additionally, a barcoded sample tracking system does not minimise the amount of human handling that the sample must undergo.

The data on the tag integrates with the internal systems used within the lab and means all relevant parties know the status of the sample at all times and can access their databases to view progress or alerts.

It should also be flexible enough to streamline across all lab interfaces. Standard LIMS software produces results as quickly as possible to simplify administration and work in a single unified database.

It would help if you utilized software that also provides flexibility on top of its specific functionalities. Your new LIMS system should demonstrate the following proven capabilities:. LIMS software may be available on cloud-based, hosted, or on-premise architecture.

Check to see if the system can be automated, self-serve, or integrated, depending on the needs of your laboratory. These capabilities will allow you the customization and flexibility needed to get the most out of your information management system.

While most lab sample management systems have similar functions and capabilities, different solutions can vary greatly in configuration capabilities. Some sample management software features a broad range of functions that feature standard integrations into the system that you can use right after installing.

Other systems require you to install different device tools for complete configuration capabilities. When choosing laboratory management software, consider how it will configure into your workflow. If the system provides the functions, you need to get the most out of your data management system.

A modern software system will support greater lab agility and workflow generation without needing additional help from a provider. Labworks range of LIMS software includes feature-rich systems that easily implement and align with your lab and business processes without further customizations.

This type of software provides you with all the tools you need to increase functionality and reduce your overall ownership cost.

Leading LIMS software industries since , Labworks is committed to excellence in all that we do, from product development and innovation to customer satisfaction. We do what it takes to guarantee your success. You can trust Labworks for all your lab sample management software needs.

Our team of experts will work closely with you and your team to ensure Labworks meets your immediate and long-term needs. While LABWORKS is easily configured to your specific needs, LABWORKS has also incorporated into its DNA many industry and lab best practices which will immediately improve your lab operations.

Our industry-leading team of experts will work closely with you and your team to ensure LABWORKS is configured to meet your immediate and long-term needs.

CUSTOMER PORTAL. Hit enter to search or ESC to close. Sample Management Software for Laboratories The Labworks Difference. What is LABWORKS? Sample Management Analysis Management Project Management Sample and Task Scheduling Sample Workflow Design and Automation, including: Sample Scheduling and Creation Sample Collection Sample Receipt Sample Preparation and Analysis Sample Validation Invoicing Reporting.

Analytics Operational Dashboards Automatic Reporting simple to very complex Ad Hoc Query and Data Export Tools Statistical Control Charting Trend Analysis Full LABWORKS feature list.

A Long-Term Investment with Immediate Results Learn why labs that switch to LIMS solutions typically see a return on investment in years. What to Consider When Choosing a Laboratory Sample Management Software After understanding the capabilities of LIMS software, lab managers must distinguish which system is suitable for their operations.

Lab Sample Management Software Laboratory Sample Tracking The number of chemicals and samples in a laboratory can only become quickly unmanageable with proper storage. Consider the following: Depending on the type of material, you may store samples in fridges, cupboards, drawers, incubators, and so on.

These storage units may be located in various areas of the lab, whether in dedicated freezer space, LN2 tanks, or multiple laboratories. Any combination of shelves, racks, and boxes with multiple layouts within each storage space complicates any storage system.

Your lab might not track some shelves, directly placing samples on the shelf without processing them through the tracking software.

Examples of Sample Management Software Determining the Location of Sample Storage Lab managers may know there is available space in their facility for a chemical but might need to track where that space is. Improved Storage Space Efficiency Monitoring sample storage visually or manually can be complicated.

Reducing Wasted Storage Space Labs often waste storage space on old stocks from the previous project because of poor inventory management.

Preventing Fragmentation Accurately recording the updated position of samples is complicated, especially when moving samples to defragment the stores and consolidate boxes.

Tracking Barcodes Manually tracking samples causes frustration and increases the risk of errors. The benefits of a barcoding sample management system include: Clear identification of any sample Improved accuracy Affordable barcoding Minimized time spent writing on tubes and plates Easy printing and application of labels with the correct information Sample management software should give you tools to manage barcoded labware efficiently and existing non-barcoded stock.

Items to consider when choosing a sample tracking system that utilizes barcoding include: Automated barcode management Pre-barcoded labware Prevents barcode duplication Simplified design and label printing A barcode scan that displays detailed information concerning a single sample.

Accurate Sample Management Knowing the storage locations of samples is only helpful if you also know what they contain, so recording materials and their attributes are essential to an efficient sample management system. Benefits of LIMS Software The ROI of LIMS software is so high and quickly achieved because of the multiple benefits this digital solution offers.

Increased Productivity Increased productivity of resources is a significant benefit and is visible in nearly every aspect of the LIMS. Improved Data Quality and Security Labs generate and manage large amounts of data.

The LABWORKS LIMS Audit Trail tracks: who entered or changed the data when the data was entered or edited why the data was changed It also retains the data history so users can see how data values changed over time and why. Reduced Employee Attrition and Greater Employee Job Satisfaction When employees are more productive and can reduce repetitive or remedial tasks, they feel more accomplished and find more satisfaction at work.

Reduced Costs Overall increased efficiency has direct cost savings. Increased Revenue A LIMS can cause a direct increase in revenue, especially with labs that charge for their services. How LIMS Software Increases ROI Through Administrative Sample Management Streamlining inventory management not only saves time but can prevent costly errors and help you avoid inventory shortages.

Track Sample Quantities A typical problem in laboratories is forgetting to update the remaining sample amount after a quantity has been removed from a tube. Streamlining Unit Language Along with tracking amounts, sample management software streamlines units. Correctly Determining Storage Space Size Laboratory samples can be stored in a wide variety of containers, including different brands and sizes of tubes, multi-well plates, flasks, blocks, and microscope slides.

Other benefits of using inventory tracking software include: Understanding your storage space usage and different types of storage within the lab Creating simplified reports that generate tracking metrics Standardizing consumables for consistent use of protocols, racks, and storage containers and even automation Providing accurate measurement to aid in bulk purchase savings Leveraging time-saving devices such as 2D barcode rack scanners Allowing for further automation services.

Manage Expiration and Review Dates One of the hardest aspects of sample management for a laboratory is managing expiration or retention dates. There are several reasons why sample management may be associated with an expiration or review date, including: Labs must re-qualify chemicals to ensure their behavior is within expected limits Certain samples must be within the legal retention period i.

Laboratories must maintain expiration dates to comply with good laboratory practice Tracking all sample life manually is a significant undertaking, while installing an automated sample management system provides labs the tools needed to track expiration and retention dates.

How to Choose Sample Management Software After understanding the advantages of automating sample tracking management, lab managers must distinguish which system is right for their facilities.

Three Qualifying Factors of Laboratory Sample Management Software. Usability Lab sample management software should simplify your data management system, not complicate it. Flexibility Your LIMS software should have all the capabilities needed to eradicate inconsistent information produced from manual capture and calculations, standardize and integrate laboratory procedures and workflows.

Your new LIMS system should demonstrate the following proven capabilities: Customizable and Compatible with Your Current Systems LIMS software may be available on cloud-based, hosted, or on-premise architecture. Configurable Models While most lab sample management systems have similar functions and capabilities, different solutions can vary greatly in configuration capabilities.

Optimize your fashion, lifestyle and beauty sample tracking to reduce loss and increase efficiency with our sample management software Effortlessly monitor the status of samples in real time using Lab Sample Tracking Software. Ensure timely and accurate processing and reporting throughout the End-to-End Sample Tracking Software. From sample collection and initial QC through aliquoting, testing, and long-term storage, Lockbox has lab sample management

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Sample collection platform - Peekage is an online product sampling platform that helps CPG companies with brand awareness, boost sales, fetch early market feedback and build brand loyalty Optimize your fashion, lifestyle and beauty sample tracking to reduce loss and increase efficiency with our sample management software Effortlessly monitor the status of samples in real time using Lab Sample Tracking Software. Ensure timely and accurate processing and reporting throughout the End-to-End Sample Tracking Software. From sample collection and initial QC through aliquoting, testing, and long-term storage, Lockbox has lab sample management

Lab managers must know how much free space there is and which samples are stored there. Without sample management software labs, free space can quickly get out of control.

Implementing automated sample tracking software allows labs to manage these spaces using detailed information on a single platform. Easy access to this data enables lab managers to know where a sample is, plan for new storage as needs arise, and perform inventory housekeeping.

Lab managers may know there is available space in their facility for a chemical but might need to track where that space is. They can waste time pulling containers down from freezer racks trying to find the extra space, often causing more disorganization. Sample management software will allocate free spaces for every new sample, accounting for the appropriate space, including the type of container needed for the item.

The software also allows lab managers to assign storage spaces manually when necessary. Monitoring sample storage visually or manually can be complicated.

Sample management software automates the process, running storage reports regularly to keep labs operating at peak efficiency. Labs often waste storage space on old stocks from the previous project because of poor inventory management. Maintaining these samples costs labs money with virtually no benefit.

One of the biggest culprits of wasted space is bad labeling. A sample management system improves the labeling process by tracking items, expiration dates, and users. It also allows labs to rationalize materials and simplify housekeeping.

Accurately recording the updated position of samples is complicated, especially when moving samples to defragment the stores and consolidate boxes.

It also puts labs at risk of making errors during testing, compromising the results. It is even more difficult, considering how lab scientists spread samples throughout the facility into several separate freezers, shelves, free space, and other areas.

Lab managers can track these samples more efficiently with sample management software. Sample management software provides tools to incorporate barcode tracking on all samples to simplify the management process and avoid errors. The best software helps to prevent fragmentation by suggesting open spaces for placing new tubes as they become available, keeping track of samples right down to their X-Y location in a box.

Manually tracking samples causes frustration and increases the risk of errors. Scientists can have difficulty reading labels, especially when taking a frost-covered sample out of freezer storage.

Barcoding is much more accurate than labeling and virtually error-proof. The benefits of a barcoding sample management system include:. Sample management software should give you tools to manage barcoded labware efficiently and existing non-barcoded stock.

Items to consider when choosing a sample tracking system that utilizes barcoding include:. Knowing the storage locations of samples is only helpful if you also know what they contain, so recording materials and their attributes are essential to an efficient sample management system.

Searching for a single item becomes nearly impossible if labs register samples and record their contents inconsistently. Sample tracking software improves management by allowing lab managers to easily define samples and their substance attributes.

It also enforces accurate and consistent descriptions across the board by controlling the language used within the lab. An administrative user using the software will outline information concerning the given sample based on the system requirement using the graphical user interface.

When labeling a sample, a few data fields typically included in lab management software are values and property types, like dates, numeric fields, and free text. Then, when other users scan the sample, they have all the necessary information.

The ROI of LIMS software is so high and quickly achieved because of the multiple benefits this digital solution offers.

Here are the most notable benefits our labs find after adopting LABWORKS LIMS software. Increased productivity of resources is a significant benefit and is visible in nearly every aspect of the LIMS. This is especially true if you are currently using paper or Excel spreadsheets.

Increased productivity is achieved through minor improvements, such as implementing barcoding to reduce the time it takes to enter data. Labs generate and manage large amounts of data. For example, a single sample may require multiple analyses.

Each analysis may test for multiple analytes. This pattern can result in hundreds of results or other data points that must be entered into the system.

However, hundreds or thousands of data elements can be automatically loaded into the system through a simple integration with an instrument. Data security is paramount to any successful LIMS software. When employees are more productive and can reduce repetitive or remedial tasks, they feel more accomplished and find more satisfaction at work.

A LIMS can also help when there is turnover in a lab by reducing the time required to onboard a new employee. Having the data end-to-end and increasing efficiencies through automation allows employees to learn job functions more quickly while improving cross-collaboration and communication.

Overall increased efficiency has direct cost savings. Larger profit margins can be achieved if costs can be simultaneously maintained or even decreased. One of the functional LIMS items that have the most significant impact in reducing costs but is rarely discussed as part of a LIMS is lab sample inventory tracking and management.

Inventory management tracks inventory volumes, but it also tracks vendors and the quality of materials. It can trigger notifications when inventory items are about to expire and when they need to be reordered.

As tests are performed, inventory is automatically decremented, giving a real-time inventory level view. This drastically reduces waste and helps to ensure expired items are not used and that inventory is ordered ahead of time to avoid outages of materials.

Inventory management is also a large contributor to employee satisfaction and overall efficiency. Having the capability to track sample results back to inventory reagents is also key to achieving compliance and certification.

A LIMS can cause a direct increase in revenue, especially with labs that charge for their services. If a lab can increase its throughput, it will increase revenue.

Being able to identify trends more quickly, good or bad, can save revenue against errors in the manufacturing process identify opportunities based on test results.

Many labs in many different industries are required to meet very strict regulations to function. Having a LIMS in place helps to ensure that regulations are consistently being met and that the lab can easily and efficiently demonstrate compliance when audited.

In this case, the LIMS helps protect revenue by helping to maintain operations. Streamlining inventory management not only saves time but can prevent costly errors and help you avoid inventory shortages.

A typical problem in laboratories is forgetting to update the remaining sample amount after a quantity has been removed from a tube. This can also cause errors, compromising the scientific test. Sample management software keeps track of sample quantities by automatically reducing amounts after lab scientists create a new tube from an existing one.

Along with tracking amounts, sample management software streamlines units. For instance, the concentration units being recorded when using biological substances will depend on the material type i.

To complicate matters further, users may express concentration in a variety of different ways than their counterparts. Unless labs implement a controlled vocabulary of concentration units, a manual tracking system can be difficult for users to interpret, further complicating the sample testing process.

Laboratory samples can be stored in a wide variety of containers, including different brands and sizes of tubes, multi-well plates, flasks, blocks, and microscope slides.

When managing a sample inventory, lab managers must track key information such as sample ID, volume, and concentration. They must also determine the type of vessel needed to store the sample. Rather than opening many stores to search for appropriate free space for available sample containers, sample tracking software automatically assigns space for each item.

For example, lab managers may arrange fridges, freezers, and other storage spaces in various ways. However, researchers may not know how each store is arranged and how shelves are allocated before opening a storage area.

The search for available space wastes time and causes scientists to open and close freezer doors unnecessarily. Good sample management software will simplify the decision process by accurately representing lab storage layouts to include information on physically storing sample types. One of the hardest aspects of sample management for a laboratory is managing expiration or retention dates.

There are several reasons why sample management may be associated with an expiration or review date, including:. Tracking all sample life manually is a significant undertaking, while installing an automated sample management system provides labs the tools needed to track expiration and retention dates.

For example, labs can quickly determine which samples have expired or are close to their expiration date, then list their locations to make it easy to dispose of them.

On the other hand, labs can re-qualify reagents following Quality Control guidelines by batching materials for editing and set a new requalification date.

In any case, the sample tracking system will fully record each step taken along the audit trail for a detailed test history.

Sample management software also helps prevent the accidental use of an expired substance by clearly displaying a warning when pulling the sample from its storage container. After understanding the advantages of automating sample tracking management, lab managers must distinguish which system is right for their facilities.

The LIMS team at Labworks compiled a list of factors to consider when considering sample management software so that you can make the best decision. Lab sample management software should simplify your data management system, not complicate it.

For instance, implementing LIMS software in a study laboratory can include testing portals for researchers at different locations.

This factor alone allows labs to understand all the complexities introduced in the study fully. Your LIMS software should have all the capabilities needed to eradicate inconsistent information produced from manual capture and calculations, standardize and integrate laboratory procedures and workflows.

It should also be flexible enough to streamline across all lab interfaces. Standard LIMS software produces results as quickly as possible to simplify administration and work in a single unified database.

It would help if you utilized software that also provides flexibility on top of its specific functionalities. While AWS manages the security of the cloud, the onus of security in the cloud belongs to us as a LIMS vendor.

We retain control of what security measures our customers choose to implement to protect their data, platform, applications, systems, and networks, no differently than they would for applications in an on-site data center. Add, Edit and Store Samples in a Batch Create Aliquots and Derivatives After Adding Samples.

Learn how laboratories across industries have benefitted from using CloudLIMS by effectively managing their data, streamlining workflows, and providing high-quality services to their customers. Watch our webinars to learn how CloudLIMS helps laboratories across the globe in managing data, automating workflows, and following regulatory guidelines.

Is SaaS LIMS Right for Your Laboratory? Software as a service SaaS is a term that is not only in vogue now, but every indication is that SaaS applications are here to stay CloudLIMS joins an elite group of companies as one of the 20 Most Promising Pharma and Life Sciences Tech Solution Providers.

CloudLIMS is the Gold winner at the 7th Annual Golden Bridge Awards in the New Products and Services category of the Year CloudLIMS wins Bronze at the 5th Annual , Best in Biz Award for the Most Customer Friendly Company of the Year.

CloudLIMS Standard - An Advanced Sample Tracking Software. Book a Demo. The standard edition includes the following features:. Advanced Search The intuitive design allows even non-technical users to build complex queries using Boolean operators to find specific data stored in the software.

Barcode Automation Internal as well as external barcodes 1D and 2D can be assigned to samples, aliquots, and derivatives. Posters International Biobanking Standards and Best Practices for Assuring Quality Repository Management. Read More. Easy Configuration CloudLIMS is designed to deliver flexibility and modularity.

Enterprise Grade Security Designed to provide enterprise-grade security to clients, CloudLIMS include bit encryption for data transmission between the client and the server.

Virtually Mapping Storage Locations The completely configurable storage module enables users to virtually replicate the existing storage hierarchy of the lab including freezers, plates, tubes, trays, slots, racks, and boxes.

Regulatory Compliance CloudLIMS is compliant with HIPAA regulations, such that sensitive patient information can be masked. CloudLIMS Enterprise. Learn More. Tutorials Add, Edit and Store Samples in a Batch Create Aliquots and Derivatives After Adding Samples.

Watch Tutorials. Case Studies Learn how laboratories across industries have benefitted from using CloudLIMS by effectively managing their data, streamlining workflows, and providing high-quality services to their customers.

Watch Webinars Watch our webinars to learn how CloudLIMS helps laboratories across the globe in managing data, automating workflows, and following regulatory guidelines. Publications Is SaaS LIMS Right for Your Laboratory? CIOReview's 20 Most Promising Pharma and Life Sciences Tech Solution Providers READ MORE.

Best in Biz Award for the Most Customer Friendly Company